You've seen the overview. Now here's how QuaBook actually works day-to-day — the workflows your team will use, the screens they'll see, and the details that make the difference between software that gets adopted and software that collects dust.
Every incoming lot follows the same digital path. No paper, no spreadsheets, no guesswork about what's been inspected and what hasn't.
Lots are organized by where they are in the process — not dumped into one endless list. Your QC team sees exactly what needs attention right now, what's in progress, and what's done.
Whole Cashews
Kerala Exports · 31 Mar
Cocoa Butter
West Africa Trading · 31 Mar
Sea Salt Fine
Atlas Salt Co. · 30 Mar
Quality Control
Inspection Report
Ref: INS-RM3005-A3F2C1 · 28 Mar 2026
Overall Result
PASS
Grade A · 5/5 Conform · 0 Deviations
QC Inspector
Quality Manager
Every finalized inspection generates a professional QC report. Unique reference numbers, categorized results, decision banners, and dual signature blocks — ready for print or PDF.
Every machine's status — running, idle, on hold, in changeover, under maintenance — visible in one view. No walking the floor to find out what's happening.
RST-001
Drum Roaster
Online
RST-002
Drum Roaster
QC Hold
MIX-001
Tumble Mixer
Online
PKG-001
Packaging
Changeover
PKG-002
Packaging
Idle
GRD-001
Grinder
Maintenance
| Permission | Owner | QC Manager | Supervisor | Operator |
|---|---|---|---|---|
| View Dashboard | ||||
| Run Inspections | ||||
| Finalize Reports | ||||
| Manage Suppliers | ||||
| Edit QC Specs | ||||
| Manage Users | ||||
| Billing & Settings |
Operators don't need billing access. QC techs don't need to manage users. Each role gets exactly the permissions it needs — no more, no less.
Features you'll use every day that make the difference between adopting new software and abandoning it.
Clock-in/out per operator. See who's on shift, track productive hours, and know which operator ran which work order.
Input vs output weight per run. Flag abnormal waste levels automatically. Track yield trends over time per product.
Theoretical capacity vs actual throughput. Spot underperforming machines before they become cost centers.
Define which machines run which products with per-combination batch sizes, sampling frequencies, and process types.
Simplified mobile-first interface. Operators see their assignments, log QC entries, and flag issues — no training needed.
Email notifications on quarantine, inspection finalization, deviations, and supplier quality drops. You choose who gets what.
Completed inspections auto-archive after 30 days. Full search across historical data — nothing is ever deleted.
Organize machines, people, and work orders by department. Each department can have its own managers and QC protocols.
Per-product quality breakdown per supplier. See when one raw material drags down an otherwise reliable supplier.
We're onboarding select food manufacturers for early access. No setup fee, no long-term contract.